You are here: 1. Distribution System > 1.7. DEBTORS Menu: Debtors Ledger > 1.7.2. Debtors - Debtors Transaction Processing > 1.7.2.3. Debtors Transaction Processing - Hand Written Invoices > Managing Completed Hand Written Invoice Batches > Debtor Batch Invoices - File - Create Bank File
Debtor Batch Invoices - File - Create Bank File

Use this option to process direct debit payments for the handwritten invoices in a batch where debtors have authorised direct debits. Micronet creates a bank file which can be used with your banking software to process the direct debits from these debtors' bank accounts. If some of the debtors in the handwritten invoice batch have not authorised direct debits, Micronet does not include them in the bank file.

  1. Display the Debtor Batch - Invoices screen.

Refer to "Entering the Hand Written Invoice Details".

  1. Select the handwritten invoice batch you want to process.

You can only select batches with a Batch Type of Invoice.

  1. Select FILE | CREATE BANK FILE.

Micronet displays the Bank File Creation screen.

  1. Complete the following fields:

 

Field

Value

 

Create Bank File?

Select Yes for Micronet to create the bank file.

 

Enter Processing Date

Enter or select the date for the bank file.

 

Enter Path

Enter the directory where you want the bank file saved. This directory must already exist on the computer. Micronet saves the bank file into this directory with a *.aba file extension. If there is already a bank file in this directory, Micronet overwrites it.

 

Create Balancing Item

Select the format required by your banking software. Options are:

  • Yes - your banking software requires an extra line in the bank file with the total of all the transactions in the batch.
  • No - your banking software does not require this extra line. Micronet simply lists each transaction individually in the bank file.
  1. Select the Accept button.

Micronet creates the bank file in the specified directory and redisplays the Debtor Batch - Invoices screen. The handwritten invoice batch remains available for future postings and printing.